Last Updated: October 10, 2026
ROWBEST SOFTWARE SOLUTIONS LLP (“we”, “us”, or “our”) operates the Rowbest Event Scan mobile application (“App”).
Rowbest Event Scan is an event management and scanning application designed to support vehicle gate pass verification, visitor check-in and check-out, and the scanning and verification of registrations for sub-events.
We respect your privacy and are committed to protecting the information processed through our App. This Privacy Policy explains what information may be processed, how it is used, how it is stored, and when it may be shared with service providers.
Depending on the features used and the event configuration, Rowbest Event Scan may process the following categories of information.
The App may access or process information associated with events and registrations, including:
The information processed may vary depending on the event, the organizer's requirements, and the features available to authorized users.
The App may process information related to vehicle entry and exit, including:
This information is used to verify vehicle gate passes and maintain records of vehicle entry and exit.
The App may process visitor-related information, including:
This information helps event organizers and authorized personnel manage visitor entry, exit, and attendance records.
The App may scan and verify QR codes associated with registered sub-events. It may process information such as:
This information is used to verify registrations and manage access to specific sub-events.
Rowbest Event Scan requests access to your device's camera to scan QR codes associated with vehicle gate passes, visitor registrations, and sub-event registrations.
The camera is accessed when an authorized user uses the relevant scanning feature.
The App does not continuously access the camera in the background.
Camera access is used for QR code scanning and verification. The App does not use the camera for continuous video recording or surveillance as part of its intended scanning functionality.
Information processed through Rowbest Event Scan may be used for the following purposes:
Information is processed only as reasonably necessary for the App's intended functionality and the event management purposes for which it is provided.
Information processed through Rowbest Event Scan may be transmitted to and stored in the servers or cloud infrastructure used by the associated event management system.
This may include registration details, gate pass information, scan verification results, check-in and check-out records, and sub-event attendance information.
The information is made available to authorized event organizers, administrators, and personnel according to their access permissions and the functionality of the associated system.
We take reasonable measures to protect information against unauthorized access, alteration, disclosure, or destruction.
The availability of particular information and whether scan records are stored locally or synchronized with a server may depend on the App's configuration and implementation.
Rowbest Event Scan may use third-party infrastructure or services to support application operations, depending on its configuration.
Such services may include cloud hosting, application infrastructure, or other technical services required to operate the associated event management system.
Where third-party services process information on our behalf, the information shared is limited to what is reasonably necessary for the relevant service.
Any third-party service provider may process information in accordance with its applicable privacy policy and terms.
We do not sell personal information collected or processed through Rowbest Event Scan.
Information may be shared or made accessible when necessary to:
Access to event information should be limited to authorized personnel and the purposes for which the information is required.
Rowbest Event Scan does not use device location services as part of its intended functionality.
The App does not request location permission for its QR code scanning, vehicle gate pass verification, visitor check-in/check-out, or sub-event scanning features.
ROWBEST SOFTWARE SOLUTIONS LLP takes reasonable technical and organizational measures to help protect information processed through Rowbest Event Scan.
These measures are intended to reduce the risk of unauthorized access, modification, disclosure, loss, or destruction of information.
However, no electronic transmission or storage system can be guaranteed to be completely secure. We cannot guarantee absolute security of information transmitted or stored electronically.
Information is retained for as long as reasonably necessary to support event operations, maintain registration and attendance records, manage vehicle gate passes, comply with legal obligations, resolve disputes, and enforce applicable agreements.
Retention periods may vary depending on the type of information, the event organizer's requirements, and applicable legal obligations.
If you wish to request access to, correction of, or deletion of information associated with your registration or attendance, please contact the relevant event organizer or ROWBEST SOFTWARE SOLUTIONS LLP using the contact details below.
Requests may be subject to applicable legal obligations, legitimate event recordkeeping requirements, and technical limitations.
Rowbest Event Scan is intended primarily for authorized event personnel to scan and verify registrations and access records. Account creation and account management, where applicable, may be handled through an associated event management system.
If you need assistance with an account used to access the App, please contact your event administrator or ROWBEST SOFTWARE SOLUTIONS LLP.
If you are a visitor or attendee seeking deletion of registration or attendance information, please contact the event organizer or reach out to us using the contact details provided below.
Rowbest Event Scan is an event management tool and is not specifically directed toward children.
The App may process information relating to registered attendees of different ages where required for an event. Event organizers are responsible for ensuring that the collection and use of attendee information comply with applicable legal requirements.
If a parent or guardian believes that a child's personal information has been processed inappropriately and would like it reviewed or deleted, they may contact the relevant event organizer or ROWBEST SOFTWARE SOLUTIONS LLP.
Depending on the device and operating system, Rowbest Event Scan may request the following permission:
Camera: Required to scan QR codes associated with vehicle gate passes, visitor registrations, and sub-event registrations.
Camera access is used when the scanning functionality is activated. You can manage camera permission through your device settings. If camera access is disabled, QR code scanning may not function.
The App does not require location permission for its intended functionality.
We may update this Privacy Policy from time to time to reflect changes to the App, event management functionality, legal requirements, or our privacy practices.
When changes are made, we will update the “Last Updated” date at the top of this policy.
We encourage users and event organizers to review this Privacy Policy periodically.
If you have questions, concerns, or requests regarding this Privacy Policy or the privacy practices of Rowbest Event Scan, please contact us:
ROWBEST SOFTWARE SOLUTIONS LLP
Website: https://rowbest.in/